MALMS 2024 Speaker Portal

Contact Information and Marketing

Please make sure you have provided all of your contact information, including email and mobile number to Aviation Week Network. Due to the hybrid nature of the event, it is especially important we have your direct contact information to ensure seamless coordination the day of your session.

In addition, we will share marketing materials with you highlighting your participation in the event. We encourage you to post these materials in your email signatures and on social media to promote your speakership to your friends and colleagues.

The hashtag for MRO Americas is #MALMS. Engage with us on:

• Twitter at @AvWeekEvents
• Facebook at @avweek
• LinkedIn at https://www.linkedin.com/company/aviation-week/.

Speaker Registration

For your participation, Aviation Week will provide you complimentary registration for MRO Americas. Please DO NOT SHARE this registration link. This is specifically for speakers. Please click here to register:

If you have questions or need assistance with your registration, please contact Virginia Gongora at Virginia.Gongora@informa.com

Presentations

If you choose to prepare a presentation, they should be in PowerPoint or a similar easy-to-access format and emailed to your session's producer no later than Monday, April 1, 2024.

All presentations must be sized to 16:9.

It can be hard to read slides that are heavy in detail due to size limitations on screen. We recommend the following presentation tips for your session materials. In addition, we share all of our presentations with registered attendees after the event and we encourage you to save detailed materials to share at that time.

Presentation Tips

• Sized 16:9
• Readable fonts and colours
• Minimum font size of 20pt
• Maximum of 8 bullets per slide
• Avoid only text on slides - incorporate pictures and diagrams for visual interest
• Each slide should equate to one minute of speech

Event Platform and Apps

The event platform is ExpoPlatform. Login credentials will be sent to all attendees about 2 weeks prior to the event. There will be an audience interaction platform, slido, used to facilitate Q&A from the attendees. Aviation Week staff will help to manage audience questions for the speakers.

Hotel Registration

In partnership with onPeak, we’ve secured hotel rooms at a selection of the best Chicago hotels. MRO Americas hotels are offering discounted rates that typically average 30% less than what you’ll find on other travel sites and you still earn your hotel rewards points so you can take advantage of your loyalty status. We know plans change, so to help ease your travel planning, onPeak, the only official hotel provider for Aviation Week MRO Americas 2024, offers convenient hotel options with flexible change and cancellation policies. We encourage you to book through them early for the best selection and price.

onPeak is the only hotel provider endorsed by Aviation Week MRO Americas 2024. If you are contacted by other third-party companies offering hotel assistance, please be aware they are not endorsed by our event and may be a scam. Entering into financial agreements with these companies can have costly consequences and are not protected by event management.

Event Venue

McCormick Place – South Building
2301 S. Dr. Martin Luther King Jr. (MLK) Drive
Chicago, Illinois 60616

https://www.mccormickplace.com/

On-site Equipment

The following equipment will be available during your session:

• Laptop
• Remote slide changer
• Lectern
• Handheld & lapel microphones

Content/Session Information

When you arrive, please collect your badge from the registration desk if you haven’t already and make your way to your session room. There will be a conference producer and AV technician in the room to assist you with any questions and technical queries. Please ensure you arrive at least 30 minutes before your session is due to begin. This allows time for session set up and presentation checks if necessary. In addition, please bring any presentation materials you may have prepared on a USB as backup should there be any technical problems on the day of the session.

Conference Room Locations

MRO Americas Conference: Room S101 and S102
MALMS Conference: Room S103,

Suggested Speaker Dress Code: Smart Business Casual

Note you will be using a lavalier microphone that will need to be attached to your lapel/clothing and secured to your waistband. Please keep this in mind when choosing your attire for the event.

Smart casual business attire is slightly less formal, but still requires you to look professionally presentable and wear well-tailored clothing like button-down collared shirts and a blazer or jacket:

• Smart jacket or blazer
• Button down shirt in plain colors or patterns (no tie required)
• Trousers or chinos (don’t have to be the same color as the jacket)
• Brogues or oxfords

When it comes to smart casual business attire, women should look neat and presentable but can also wear brighter colors and bolder clothing:

• Colored or patterned blouse
• Cardigan or blazer
• Neat pants or skirt in different color combinations
• Dress
• Closed or open-toe smart shoes

Military Aviation Logistics & Maintenance Symposium active-duty panelists should wear service dress.

Press

Registered journalists will be given access to all conference sessions so please be aware that anything you do or say may be quoted.

Tips for a Successful Panel Discussion

Nuggets of Gold: Consider having 'nuggets of gold' ready in your mind to bring into the conversation. An unexpected metaphor, joke, quote, powerful fact, list of three or buzz phrases are great conversation fillers as long as they do not feel forced. They add variety, depth, and emotional buy-in to a talk.

Short, sharp stories: Stories resonate like nothing else. If you want to be remembered and you want your ideas to stick, few things beat a well-told story. Come prepared with anecdotes, examples and stories that capture your points. That will be a lot more effective than dumping a ton of data and information on your audience. Remember to be succinct and keep your stories short and focused so you don't dominate the conversation.

Grab the moment: Unlike a speech, you do not have total control as a member of a panel. It's unlikely that you'll tell your whole story in one go. A panel is an exercise in navigation, and requires a speaker to build perspective through smaller sound bites. You have to spot opportunities and grab them. Opening introductions is your first chance to offer a short summary of your point-of-view, and you're likely to be designated a slot of time that is entirely yours. Relate your story to a question from the moderator, build off of another panellist, or use a question from the audience.

Listen to other panellists: When the other panellists are talking, listen to what they have to say and try to expand on the conversation. Give space at the end of comments to avoid talking over each other. Refer to points a fellow panellist has made and build on them (or point out areas where you respectfully disagree –everyone likes a panel where speakers argue different points of view). Using bridging phrases such as “I'd like to address that question…”, “let me add something to that idea…”, or “we take a different perspective at my company…” make for a more fluid and engaging discussion.

Keep your energy up: Keeping up your energy is essential. When you are seated, don't slouch or lean back as that will drain the energy right out of you. Lean in and stay physically engaged.

Be prepared to assert yourself: Though audience questions will be moderated, anticipate tough questions, correct inaccuracies from the audience, and don’t be afraid to take control. Phrases like “let's step back and look at the bigger picture…” can give you the ability to reframe a discussion.

Sharing Materials

Following the close of MROAM, we will make your presentations and key takeaways available in more detail online. You are welcome to include the original presentation (if you gave a presentation) and any other materials you would like to share after the event. In addition, please be sure to respond to a follow-up email from Associate Conference Producer Sarah Malik to provide key takeaways from your session.

Please note that all video and presentation materials are only to be shared internally following the event. Please do not share links to the video recordings of the sessions on social media or otherwise. 

If you would like to share your own powerpoint presentation after the event externally, we ask that the presentation reference that this material was originally presented at Aviation Week’s MROAM on the date that you presented it. Please do not hesitate to reach out if you have any questions about these policies.

Survey

In addition, you will be asked to complete an online survey about your experience at the show via email. We use your feedback to continue to improve our events and would greatly appreciate your input.